Minutes of the whole session, resolutions included
Upload the recording of a council meeting, a board session or an annual general meeting — up to 8 hours. MinutesMaster transcribes every speaker and writes formal minutes: attendance, motions, vote counts, resolutions and tasks with owners.
5 free credits (2.5 hours of audio) · No credit card · No AI training on your data
At a glance
- Price
- Pro €19 a month for 20 hours (€0.95 an hour); one-time packs from €9 for 5 hours
- Free to try
- 2.5 hours of audio once, no credit card
- Languages
- 38, mixed-language meetings included; translation into any of them
- Speakers
- Separated by voice; name each speaker once
- Recording length
- Up to 8 hours and 2 GB per file
- Inputs
- File upload, browser or phone recording, YouTube and Google Drive links, a bot for Zoom, Teams and Google Meet
- Exports
- Word (DOCX), PDF, TXT, JSON, SRT and VTT
- Speed
- Minutes usually ready 1–2 minutes after the upload finishes
- Your data
- Never used to train AI models; delete any meeting at any time
A clerk’s draft, not a blank page
Formal sessions are long and the minutes have to be exact: who proposed what, how the vote went, what was resolved. Writing them from a five-hour recording takes a day. MinutesMaster gives the clerk or secretary a complete draft soon after the upload, with the full transcript next to it to check every resolution.
The Board / committee meeting template records attendance and quorum, every motion with the votes for, against and abstaining as they were stated, and the resolutions — failed motions included, marked as not adopted. Czech municipalities and owners’ associations also get dedicated formats for a municipal council session and an SVJ assembly.
Sessions are often filmed for the public: upload the video (up to 2 GB) or its audio track, or paste the YouTube link of the published stream. A 4-hour session uses 8 credits; the 5 free credits cover 2.5 hours, enough to try it on a committee meeting first.
Chair Hannah Weiss (2:41:07) — Motion to approve the 2027 budget as presented. All in favour?
Director Marek Dvořák (2:41:30) — I’m abstaining — I asked for the IT line to be split out and it hasn’t been.
2027 budget approved: 6 in favour, 0 against, 1 abstention.
CFO → present the IT budget as a separate line at the January meeting
Minutes also in German and Czech, exportable as Word or PDF.
From session recording to minutes for approval
Municipal councils, boards of directors, supervisory boards, committees, associations and AGMs.
- 1
Bring the recording
Upload the audio or video of the session (up to 8 hours, 2 GB), paste the YouTube link of a published stream, or record the meeting on a phone or laptop.
- 2
Choose the format
Board / committee meeting for most sessions; Municipal council session or SVJ assembly for Czech formal minutes. Pick the language or leave it on auto-detect.
- 3
Check the draft against the record
Every resolution and task links back to the moment it was said. Correct a name or a figure once and the change carries through to the minutes and exports.
- 4
Export for approval and the archive
Download the minutes as Word for the approval round or as PDF for publication, with the full transcript as an annex where your rules ask for one.
What formal minutes need
The structure a secretary would write — from the recording itself.
Motions and vote counts
One row per vote: the motion, the votes for, against and abstaining as stated, and the result — failed motions included.
Attendance and quorum
Who was present and whether the meeting was quorate, as stated at the start of the session.
Every speaker named
Members, officers, guests and the public are separated by voice; name each speaker once for the whole session.
Sessions up to 8 hours
No splitting a long session into parts — one recording, one transcript, one set of minutes.
Word and PDF
Export to DOCX for the approval round and PDF for publication; translate the minutes for members who read another language.
Search past sessions
Ask MinutesMaster when a topic was last discussed or what was resolved about it, with links to the exact moments.
Who uses it
People who sign the minutes — and people who have to read them.
Municipal clerks and town offices
Council and committee sessions turned into a draft the next morning instead of the next week.
Company secretaries
Board and supervisory board meetings with motions, votes, resolutions and actions with owners.
Associations and owners’ associations
Annual general meetings and members’ assemblies with attendance, votes and the next meeting.
School and university bodies
School boards, academic senates and faculty boards; Czech schools also get a dedicated teachers’ council format.
Volunteer and NGO boards
Boards without a minute-taker: record the meeting, upload it and send the draft to the chair.
Journalists and citizens
Follow long public sessions by reading and searching the transcript instead of watching the stream for hours.
Frequently asked questions
- Can AI write the minutes of a council or board meeting?
- Yes, as a draft. MinutesMaster transcribes the recording and writes minutes with attendance, motions, vote counts and resolutions; the clerk or secretary reviews and approves them. The full transcript stays attached for checking.
- How long can the session recording be?
- Up to 8 hours and 2 GB per file. Every 30 minutes uses 1 credit, so a 4-hour session uses 8 credits.
- Does it record the vote count?
- Yes, when the result is said aloud in the meeting (“17 in favour, 2 against”): it goes into the votes table with the motion and the result. If votes are only shown by hands and never announced, add the count while you review the draft.
- Can I use the YouTube stream of our council session?
- Yes. Paste the link of the published video and MinutesMaster transcribes it and writes the minutes, just like an upload.
- Is there a format for Czech municipal councils?
- Yes. Czech municipalities can use the municipal council session format (zápis ze zasedání zastupitelstva), and owners’ associations the SVJ assembly format; both follow the usual Czech structure, with numbered resolutions and the votes.
- Can members who speak another language read the minutes?
- Yes. Translate the minutes or the full transcript into any of 38 languages; translation uses no credits and the original is kept.
- Are the AI minutes official?
- They are a draft for your clerk or secretary. Approval, signatures and publication follow your organisation’s rules; MinutesMaster doesn’t certify transcripts or minutes.
- Is our recording used to train AI?
- No. MinutesMaster doesn’t use recordings, transcripts or minutes to train AI models. Meetings are private to your account unless you share them with your team workspace.
Related pages
- Municipal council minutes template (CZ)Czech municipal council minutes under § 95 of the Municipalities Act: quorum, approved agenda, votes and resolutions, citizens’ questions.
- Board meeting minutes templateA formal record for boards and committees: attendance and quorum, motions with vote counts and results, reports received.
- Long audio transcriptionTranscribe recordings of up to 8 hours — council sessions, conference days, hearings, all-day workshops — with speaker names and minutes.
- Meeting minutes generatorUpload a recording and get minutes with decisions, action items and owners, ready to export to Word or PDF.
- Translate meeting transcriptsTranscribe a meeting in one language and read the minutes and the transcript in any of 38 others.
- Owners’ association (SVJ) minutes templateCzech SVJ assembly minutes: attendance by ownership share, quorum, votes on each resolution, building repairs and owners’ questions.
Turn the next session into a draft today
Upload a recording of up to 8 hours — 5 free credits (2.5 hours), no credit card.
- 5 free credits
- No credit card
- No AI training on your data
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