Sub-processors

Last updated: November 12, 2026

These are the companies that process personal data on our behalf so that MinutesMaster can work. Each receives only what it needs for its task.

Hosting and storage

Forpsi · INTERNET CZ, a.s.

What it does for us
Hosts our application server and the database.
Data it receives
Account data, transcripts, minutes and a working copy of recent recordings.
Where
Czech Republic — Prague.

OVHcloud · OVH SAS

What it does for us
Object storage for recordings.
Data it receives
Audio and video recordings, encrypted at rest.
Where
France — Paris region.

Speech-to-text

Soniox · Soniox, Inc.

What it does for us
Speech-to-text: turns a recording into a transcript with speakers. Also the live transcript in MinutesMaster Live (beta).
Data it receives
The audio of the recording and, where we know them, names of likely participants as spelling hints.
Where
United States — Accounts with “Transcribe in the EU only” use Soniox’s EU region, where that setting is available.

RunPod · RunPod, Inc.

What it does for us
Fallback speech-to-text when Soniox is unavailable, and the Standard engine: rented GPU servers running an open-source speech model.
Data it receives
The audio of the recording.
Where
United States — Never used for accounts with “Transcribe in the EU only”.

AI models

OpenRouter · OpenRouter, Inc.

What it does for us
Gateway to the AI models that write minutes, translate, answer questions (Ask) and build the search index. Every request carries a no-training setting.
Data it receives
Transcript text, minutes, your questions to Ask and search queries.
Where
United States

OpenAI · OpenAI, L.L.C.

What it does for us
The main AI model for minutes, translations and Ask.
Data it receives
Transcript text, minutes and your questions to Ask.
Where
United States, through OpenRouter

Google · Google LLC

What it does for us
The fallback AI model when the main one is unavailable.
Data it receives
Transcript text and minutes.
Where
United States, through OpenRouter

Nebius · Nebius B.V.

What it does for us
The embedding model behind search by meaning.
Data it receives
Passages of transcripts and minutes, and search queries.
Where
European Union, through OpenRouter — If it is unavailable, OpenRouter may use another provider of the same model, with the same no-training setting.

ElevenLabs · Eleven Labs Inc.

What it does for us
The voice of spoken answers in MinutesMaster Live (beta), only when voice answers are turned on.
Data it receives
The text of the answer that is spoken.
Where
United States

Meeting bots

MeetingBaaS · SAS SPOKE

What it does for us
Sends the recording bot to Zoom, Google Meet and Microsoft Teams meetings and records them.
Data it receives
The meeting link, the recording, participant names and Zoom authorisation tokens.
Where
France

Gladia · Gladia SAS

What it does for us
Speech-to-text of a bot recording on MeetingBaaS’s side, only when that is switched on for a bot.
Data it receives
The audio of the bot recording.
Where
France, through MeetingBaaS

Payments

Stripe · Stripe Payments Europe, Ltd.

What it does for us
Payments on the web: subscriptions and credit packs.
Data it receives
Billing details and payment records. We never see or store full card numbers.
Where
Ireland

RevenueCat · RevenueCat, Inc.

What it does for us
Keeps track of purchases made in the mobile app.
Data it receives
Your MinutesMaster account ID and the store’s purchase records; payment details stay with the app store.
Where
United States

Notifications, e-mail and diagnostics

Expo · 650 Industries, Inc.

What it does for us
Delivers push notifications to the mobile app, through Apple’s and Google’s push services.
Data it receives
The device’s push token and the text of the notification, which can include a meeting title.
Where
United States

MXroute

What it does for us
Sends our e-mails: account confirmation, password reset, “your minutes are ready” and reminders.
Data it receives
Your e-mail address and the content of the e-mail, which can include a meeting title and summary.
Where
United States

Sentry · Functional Software, Inc.

What it does for us
Crash and error reports from the mobile app.
Data it receives
Device model, system and app version and error traces, tagged with your account ID. Never audio, transcripts or minutes.
Where
United States

Google Analytics and Google Ads · Google Ireland Limited

What it does for us
Statistics about visits to our website and measurement of our Google ads. In the EEA, the UK and Switzerland its cookies are set only after you accept them.
Data it receives
Pages visited on our website, browser and device type, approximate location. Never meeting content.
Where
Ireland, United States

Backups. A copy of the recordings and the database is made every night to backup storage that we operate ourselves — not a third party.

For sub-processors in the United States we rely on standard contractual clauses or the EU–US Data Privacy Framework; see International Data Transfers in the privacy policy.

We announce a new sub-processor on this page at least 30 days before it starts processing personal data. To be told by e-mail, or to object, write to info@minutesmaster.ai.

Privacy Policy